The purpose of a site inspection is to ensure the Renter that the tent ordered will fit the Renters’ needs (and space) prior to arrival at the site and are the responsibility of the Renter. To ensure the safety of the tent erection crews and the tent renter, before a tent can be erected the following conditions must be determined. 

1.) LOCATION – After the proper tent size and style have been determined; choose a desirable location for tent. a. The minimum area required for a pole tent is 8’ in length and width more than the actual tent size. This allows 5’ around all sides for stakes. (Example: A 20’ x 30’ POLE tent requires a minimum of 30’ x 40’ and a 20’ x 30’ FRAME tent requires a minimum space of 22’ x 32’) 

2.) UNDERGROUND – It is the renter’s responsibility to locate all possible underground utilities that could be located in or around specified area. 

  • Utilities could include, but not limited to sprinkler lines, water, gas, electric, telephone, sewage, etc. 
  • If any utilities lay underground of the specified area, THEY MUST BE MARKED. c. If you have any doubts or questions about underground utilities, please contact your local utility companies. Keep in mind they typically require at least 1 week advance notice to do a locate if necessary 3.) OVERHEAD – Visually check the specified area for any and all overhead obstructions that could possibly be in the area of the erected tent top. 
  • This includes tree limbs, branches, basketball rims, power lines, etc. b. Tent height information can be received from Imperial Party Rentals. 4.) SURFACE – Surface is also an important issue in determining the proper type of anchor and type of Tent. Listed below are some of the different types of surface conditions and the standard methods of anchoring, 
  • Grass——–Staked (Rope & Pole or Frame Tent) b. Asphalt —–Staked (Asphalt plugs available to patch holes) (Frame Tent only) c. Concrete— Tied to Weights/Water Barrels (Frame Tent only) d. Deck ——- Tied to deck or Weights/Water Barrels and/or staked in grass (Frame Tent only) Site Inspections that are performed by Imperial Party Rentals employees prior to the erection date are subject to an additional fee. PLEASE NOTE: All tents are meant as temporary shelter and must be evacuated under extreme weather conditions. Tents are NOT guaranteed, 100% waterproof.

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